Lead Associate, Executive Recruiting Coordinator
Job Description New hires in office-based roles in the US & Puerto Rico will be required, subject to applicable law,to demonstrate that they have been fully vaccinated for COVID-19 or qualify for a medical or religious exemption to this vaccination requirement that can be accommodated without an undue burden to the operation. However, subject to applicable law, employees working in roles that the Company determines require routine collaboration with external stakeholders, such as employees in health services, customer facing commercial, or research based roles, will be required to be fully vaccinated as a condition of employment. Our company is a global health care leader with a diversified portfolio of prescription medicines, vaccines and animal health products. The difference between potential and achievement lies in the spark that fuels innovation and inventiveness; this is the space where our company has codified its 130-year legacy. Our success is backed by ethical integrity, forward momentum, and an inspiring mission to achieve new milestones in global healthcare. We know that our people are the key to our success, which is why our Human Resources team works to attract, develop, retain and inspire our people so that they can learn, grow and make a true impact on the world. Together we collaborate to create a culturally rich, diverse organization ensuring we remain innovative and agile. The Executive Talent Acquisition Team has an opening for a Lead Associate, Executive Recruiting Coordinator who will be responsible for supporting the Executive Talent Acquisition Leader and the executive recruiting process from role requisition creation through new hire onboarding.This role is critical to the success of the team and plays a key role as primary contact for all newly hired executives to guide them through the hiring process while maintaining team sites, electronic files, and other data in a systematic manner for enduring use. The successful candidate will have the ability to prioritize and complete deliverables across various stakeholders, have strong verbal and written communication skills, ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, be flexible, and able to work in a fast paced, customer focused environment. Responsibilities include, but are not limited to:
Administrative support to the Global Executive Recruiting Leader which includes calendar management, travel arrangements, expense management, data reporting, and meeting planning. Manage assignment, preparation, proofreading and posting of Executive requisitions. Create Executive level offer letters, process onboarding paperwork, manage relocation approvals to initiate process. Manage and facilitate pre-employment contingencies and onboarding which includes Global Background Check, verification of I-9's, Conditions of Employment documentation and other processes for all U.S. Executive hires. Ensure compliance and timely closeout of all Executive requisitions. Manage External Vendor purchase orders and review/approve/track invoice payments. Work with Vendors and Procurement to resolve invoice discrepancies.Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed.Assist with tracking budgets and costs. Deliver exceptional customer service, support and partnership to establish and maintain partnerships with Candidates, Executive Recruiters, Hiring Managers, Executive Assistants and External Vendors. Partner across the HR organization to ensure Executive Talent Acquisition team needs are met, including providing assistance in terms of troubleshooting issues, identifying new HR policies, processes, or procedures, adhere to all compliance and policy requirements of HR and the company. Responding effectively and in a timely manner to numerous stakeholders to answer questions and direct people to the right resource to resolve problems. Maintaining appropriate filing systems to provide prompt retrieval of all reports, correspondence, and other materials while maintaining compliance related to company retention schedules. Education:
High School Diploma or equivalent is required Advanced education or certifications (e.g. Associate's Degree, Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)is preferred Required Experience and Skills:
Ten (10) years administrative experience and five (5) years' experience supporting a Senior Executive. Appropriate demeanor and confidence to build relationships and guide Senior Executives through the hiring process. Exceptional level of administrative, organizational, planning and follow-up skills with demonstrated accuracy. Ability to handle highly sensitive information with discretion and confidentiality. Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other related programs, including Workday and other company systems. Ability to prepare and assist with elaborate presentations and manipulate advanced spreadsheets is preferred. Exceptional interpersonal skills and the ability to collaborate and manage relationships with internal and external parties are essential, including displaying flexibility and sensitivity with others across other geographies, languages, and cultures. Ability to work under pressure and handle multiple tasks, as well as demonstrating accuracy, attention to detail, the ability to exercise initiative, flexibility, tact and good judgment, be diligent and proactive in anticipating needs, and maintain a high level of confidentiality. Effective business communications - both written and oral to interact with candidates, senior leaders, stakeholders and colleagues across the company. Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security. Who we are We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world. What we look for Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us-and start making your impact today. NOTICE FOR INTERNAL APPLICANTS In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions. If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor. Residents of Colorado Click here to request this role's pay range. Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster EEOC GINA Supplement OFCCP EEO Supplement Pay Transparency Nondiscrimination We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. Search Firm Representatives Please Read Carefully Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status:
Regular Relocation:
No relocation VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
Remote Work Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Salary Range:
$100K -- $150K
Minimum Qualification
HR Recruitment & PlacementEstimated Salary: $20 to $28 per hour based on qualifications.
Administrative support to the Global Executive Recruiting Leader which includes calendar management, travel arrangements, expense management, data reporting, and meeting planning. Manage assignment, preparation, proofreading and posting of Executive requisitions. Create Executive level offer letters, process onboarding paperwork, manage relocation approvals to initiate process. Manage and facilitate pre-employment contingencies and onboarding which includes Global Background Check, verification of I-9's, Conditions of Employment documentation and other processes for all U.S. Executive hires. Ensure compliance and timely closeout of all Executive requisitions. Manage External Vendor purchase orders and review/approve/track invoice payments. Work with Vendors and Procurement to resolve invoice discrepancies.Preparing, processing, and reconciling expense reports, purchase orders, and payment requests, as needed.Assist with tracking budgets and costs. Deliver exceptional customer service, support and partnership to establish and maintain partnerships with Candidates, Executive Recruiters, Hiring Managers, Executive Assistants and External Vendors. Partner across the HR organization to ensure Executive Talent Acquisition team needs are met, including providing assistance in terms of troubleshooting issues, identifying new HR policies, processes, or procedures, adhere to all compliance and policy requirements of HR and the company. Responding effectively and in a timely manner to numerous stakeholders to answer questions and direct people to the right resource to resolve problems. Maintaining appropriate filing systems to provide prompt retrieval of all reports, correspondence, and other materials while maintaining compliance related to company retention schedules. Education:
High School Diploma or equivalent is required Advanced education or certifications (e.g. Associate's Degree, Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)is preferred Required Experience and Skills:
Ten (10) years administrative experience and five (5) years' experience supporting a Senior Executive. Appropriate demeanor and confidence to build relationships and guide Senior Executives through the hiring process. Exceptional level of administrative, organizational, planning and follow-up skills with demonstrated accuracy. Ability to handle highly sensitive information with discretion and confidentiality. Advanced computer skills (Excel, Power Point, MS Word, etc.) and operation of other related programs, including Workday and other company systems. Ability to prepare and assist with elaborate presentations and manipulate advanced spreadsheets is preferred. Exceptional interpersonal skills and the ability to collaborate and manage relationships with internal and external parties are essential, including displaying flexibility and sensitivity with others across other geographies, languages, and cultures. Ability to work under pressure and handle multiple tasks, as well as demonstrating accuracy, attention to detail, the ability to exercise initiative, flexibility, tact and good judgment, be diligent and proactive in anticipating needs, and maintain a high level of confidentiality. Effective business communications - both written and oral to interact with candidates, senior leaders, stakeholders and colleagues across the company. Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security. Who we are We are known as Merck & Co., Inc., Kenilworth, New Jersey, USA in the United States and Canada and MSD everywhere else. For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases. Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world. What we look for Imagine getting up in the morning for a job as important as helping to save and improve lives around the world. Here, you have that opportunity. You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time. Our team is constantly evolving, so if you are among the intellectually curious, join us-and start making your impact today. NOTICE FOR INTERNAL APPLICANTS In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions. If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor. Residents of Colorado Click here to request this role's pay range. Current Employees apply HERE Current Contingent Workers apply HERE US and Puerto Rico Residents Only:
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process. For more information about personal rights under Equal Employment Opportunity, visit:
EEOC Poster EEOC GINA Supplement OFCCP EEO Supplement Pay Transparency Nondiscrimination We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace. Search Firm Representatives Please Read Carefully Merck & Co., Inc., Kenilworth, NJ, USA, also known as Merck Sharp & Dohme Corp., Kenilworth, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. Employee Status:
Regular Relocation:
No relocation VISA Sponsorship:
Travel Requirements:
Flexible Work Arrangements:
Remote Work Shift:
Valid Driving License:
Hazardous Material(s):
Number of Openings:
1
Salary Range:
$100K -- $150K
Minimum Qualification
HR Recruitment & PlacementEstimated Salary: $20 to $28 per hour based on qualifications.
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